Information about the certification procedure from 2023
From 2023 onwards, certificates will be issued only upon request by the manufacturer. Separate procedures apply for new certificates and existing certificates, respectively.
New certificates
The manufacturer can request certificates for products that have been approved in one or more P-classes at the one-year follow-up performance measurements and that also fulfills the requirements 1–6 for certification (see also Chapter 7.2 in the Instruction):
- Registration as a certification material
- Paid registration fee
- Complete product documentation submitted
- Approved material application
- Use of drop on that bears CE marking
- Approval at initial performance measurement
To request new certificates, please complete the “New certificates” form below and submit it to application.nordiccert@vti.se by January 31 the year after the follow-up performance measurements were carried out. The material sample taken at the test site will then be sent to lab for identification analysis. Provided that the identification analysis agrees with the manufacturer’s declaration of constituents, the certificate will be issued (expected in March–May).
It is possible to request certificates (for products where no certificate has been issued previously) at any time and for any material applied at the test fields during the past ten years. Requests sent at other times of the year than January may take longer to process. If the results of the performance measurements were published more than one year ago, an audit report of the FPC system must be submitted before the certificate can be issued (see also the section Renewal of existing certificates below).
To avoid unnecessary administration and costs, the manufacturer is advised to request certificates only for products that have fulfilled the requirements in P-classes that are of relevance for contracts in Denmark, Iceland, Norway, and Sweden.
Form: New certificates (word)
Renewal of existing certificates
Note: There will be some changes to the rules regarding the FPC requirements from 2025 onwards, see also information sent by email on 2024-02-16. The updated rules will be described in detail in a revised version of the Instruction, which is expected to be published in April-May 2024. The text below will be updated when the new version of the instruction has been published.
The manufacturers participating in the Nordic certification system are obliged to have a system for factory production control (FPC). From 2023 onwards, annual audits of the manufacturing process and the FPC system is required to maintain the validity of published product certificates.
Further information about the requirements related to FPC can be found in Chapter 6.3 and in Appendix 2 in the Instruction. Please note that the annual audit must include conformity control (identification testing) of all certified products for which certificate renewal will be requested.
It is the responsibility of the manufacturer to request renewal of certificates, according to the following procedure:
- Arrange for annual audits of the manufacturing process and the FPC system, see also Chapter 6.3 in the Instruction.
- Complete the “Renewal of certificates” form below and submit it together with a copy of the audit report, carried out the same year and containing all necessary information according to Appendix 2 in the Instruction, to application.nordiccert@vti.se by December 31.
To renew a certificate, the 10 requirements for certification must be fulfilled (see also Chapter 7.2 in the Instruction):
- Registration as a certification material
- Paid registration fee
- Complete product documentation submitted
- Approved material application
- Use of drop on that bears CE marking
- Approval at initial performance measurement
- Approval in one or more P-classes at the one-year follow-up performance measurements
- Agreement between identification analysis and manufacturer’s declaration of constituents
- Optional: Approval in one or more P-classes at the two- or three-years follow-up performance measurements
- A document confirming approved audit submitted annually
As the requirements for certification have changed somewhat over the years, manufacturers may need to supplement the product documentation the first time a certificate renewal is requested. It is the responsibility of the manufacturer to make sure all necessary documentation has been submitted. A list of submitted documents can be obtained by sending an email to carina.fors@vti.se Supplementing documents must be submitted by December 31 to application.nordiccert@vti.se
Provided that all 10 certification requirements are fulfilled and that the copy of the audit report and any supplementing product documents have been submitted by December 31, the renewed certificates will be issued by January 31.
Please note: Requests of certificate renewal and/or submission of supplementing product documents after December 31 will be discarded.
Renewed certificates will be updated with commercial product names and alternative drop on provided that:
- The application form for requesting commercial names is submitted by December 31.
- The application of use of alternative drop-on materials is approved by December 31.
Renewed certificates, including updates with commercial names and alternative drop-on materials, are issued only once a year (in January). Information on approved commercial names and alternative drop-on materials are published continuously on the NordicCert website.
Renewed certificates are valid for 1 year.